Upon initial setup of a Photo Restoration Service company account, a new hire may be provided with a temporary or default password that they're prompted to change immediately. This initial change serves two purposes: it ensures that only the individual employee knows their password, and it allows the employee to choose a password they can easily remember.
The process is typically straightforward. Once the new employee logs in using their default or temporary password, they would navigate to the password settings section of their account. Here, they are asked to input their current (temporary) password and then create and confirm their new password. Companies usually enforce specific password creation rules to ensure robust security, such as including a mix of letters, numbers, and special characters, or a minimum length.
After the new password is set, the employee may be automatically logged out and prompted to log back in using their new password. This process is to confirm that the new password works and the employee remembers it.
It's also important that platforms provide the option for employees to change their password at any time, not just during the initial setup. This ability is crucial in case an employee's password is compromised or forgotten. In such scenarios, the change password function is again used to maintain account security.
Companies often encourage regular password changes, typically every 90 days, to further protect against potential cybersecurity threats. This encouragement can take the form of automated reminders or forced password resets after a certain period.
In terms of security, all password changes should be conducted over secure, encrypted connections to protect the information from potential interception. Additionally, the system should never display the password in plaintext, either during entry or at any other time.
In conclusion, enabling new hires to change their passwords is a crucial part of onboarding in the digital workplace. It not only offers the employees control over their account security but also protects the organization's overall data security and integrity.